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Executive Assistant

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Purpose

STIHL Inc. has an immediate opening for an Executive Assistant!  As part of our Sales and Marketing department, you will play a vital role in the support of STIHL Inc. and will act as a liaison to the Vice President of Sales and Marketing; maintain appointment agendas and keep the Vice President informed of commitments. 

 

The successful candidate will have experience supporting executive level leadership, be fluent in German, possess excellent written and verbal communication skills, have expert level Microsoft PowerPoint acumen and possess fundamental knowledge of accounting and financial statements.

Job Duties & Responsibilities
  • Records and transcribes dictation, the nature of which is highly confidential, important and of all grades and character, involving financial, legal, technical and other business terminology.
  • When required, composes correspondence of general business nature from marginal notes and verbal instructions.
  • Receives, screens, and relays telephone calls and places outgoing calls.
  • Opens, scans, and sorts executive office mail for importance, urgency and distribution.
  • Manage and maintain executive’s schedule. Independently plans and organizes events, workshops, projects and business meetings.
  • Arranges meeting and conference schedules as directed and notifies participants.
  • Prepares agenda and materials to include brochures, reports, files, records, etc.
  • Arranges executive travel itinerary and when necessary makes contact with traveling executive on important or urgent matters.
  • Compiles and prepares regular or special reports necessitating the selection of data from various sources.
  • Coordinates and expedites the completion of assigned projects, activities and events, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
  • Organizes, maintains, and assumes custodial responsibilities for executive's documents, files and records.
  • May follow up on behalf of executive on specific task assignments.
  • May perform translations of foreign language documents to English and/or German.
  • Assumes additional related responsibilities as needed.
Specifications
  • Bachelor's degree in related discipline or equivalent combination of education and experience. 
  • 5+ years of related experience.
  • German proficiency required.
  • Advanced knowledge of Microsoft software, including Word, Excel, Power Point & Adobe Excellent verbal and written communication skills.


Nearest Major Market: Virginia Beach

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