Data protection information STIHL application portal

Data protection information STIHL application portal

(as of 03/14/2022)

We would hereby like to inform you about the processing of personal data carried out by STIHL in connection with the use of the STIHL application portal (hereinafter "portal") in accordance with the EU General Data Protection Regulation. If you have any questions or comments about this data protection information, you can send them at any time to the email addresses given in section 2.

Table of contents

1. overview
2. name and contact details of the data controller and the data protection officer.
3. purposes of data processing, legal basis and legitimate interests pursued by STIHL or a third party, and categories of recipients.
   3.1 Calling up our website
   3.2. login/registration in the portal
   3.3 Candidate profile
   3.4. application procedure
   3.5. online presence and website optimization
4. transmission of data
5. deletion of data
6. your rights
   6.1 Overview
   6.2 Right of objection
7. changes to this statement 

1. overview

The following data protection information informs you about the type and scope of the processing of so-called personal data by STIHL. Personal data is information that can be directly or indirectly assigned to you or can be assigned to you.

2. name and contact details of the responsible person and the data protection officer

As part of the recruiting process for new employees, the various companies in the STIHL Group work closely together and have in some cases jointly defined the processes for processing applicant data:

As a result, the following areas are to be distinguished for the responsibility regarding the processing of personal data on the portal:

First of all, the first step is to register on the portal by logging in. 
Then you have the option of creating a candidate profile for yourself, in which you store general application-relevant information about yourself. 
This candidate profile is required in order to be able to apply for specific job postings in the third step. In the respective application, you can supplement your information from the candidate profile with job-related information or overwrite it with this information. 
All companies of the STIHL Group worldwide together with ANDREAS STIHL AG & Co. KG are responsible for processing the data from your candidate profile as well as your registration in the portal in accordance with Art. 26 Para. 1 DSGVO.
The respective STIHL Group company that has advertised the position is responsible for processing your data in the context of a specific application.
An overview of all potentially data-processing companies in the STIHL Group f can be found here:

STIHL Inc. 
Oceana West Industrial Park536 
Viking Drive 
VIRGINIA BEACH, VA 23452 
USA 

STIHL Ferramentas Motorizadas Ltda. 
Av São Borja, 3000
93032-524 SÃO LEOPOLDO-RS
BRAZIL

STIHL direct GmbH
Badstrasse 115
71336 Waiblingen
Germany 

STIHL Vertriebszentrale AG & Co. KG
Robert-Bosch-Strasse 13
64807 DIEBURG / HESSE
Germany

You can exercise the rights to which you are entitled as a data subject in accordance with Articles 15 to 22 DSGVO with regard to data processing within the scope of the candidate profile by contacting ANDREAS STIHL AG & Co. KG at

ANDREAS STIHL AG & Co KG
Badstrasse 115
71336 Waiblingen
Germany

assert. With regard to data processing in the context of the specific application, you can assert your data protection rights in accordance with local law with the respective STIHL Group company that has advertised the position.
The data protection officer of ANDREAS STIHL AG & Co. KG can be contacted at ANDREAS STIHL AG & Co. KG, Stuttgarter Straße 80, 71332 Waiblingen, Germany, at the address of the Data Protection Department, or at datenschutz@stihl.de.

3. purposes of data processing, legal bases and legitimate interests pursued by STIHL or a third party, and categories of recipients.
3.1 calling up our website

When you access our portal, the browser used on your terminal device automatically sends information to the server of our website and stores it temporarily in a so-called log file. The following information is collected without your intervention and stored until automatic deletion:

  • the IP address of the requesting Internet-enabled device,
  • the date and time of access,
  • the name and URL of the retrieved file,
  • the website/application from which the access was made (referrer URL),
  • the browser you use and, if applicable, the operating system of your Internet-enabled computer as well as the name of your access provider.

The legal basis for the processing of the IP address is Article 6 (1) lit. f DSGVO. Our legitimate interest follows from the purposes of data collection listed below.
The IP address of your terminal device and the other data listed above are used by us for the following purposes:

  • Ensure smooth connection establishment,
  • Ensuring a comfortable use of our website/app,
  • Evaluation of system security and stability.

The data will be deleted once the purpose has been fulfilled. Furthermore, we use so-called cookies, analysis tools and targeting methods for our website, as explained in more detail below in section 3.5.

3.2 Login/registration in the portal

When you register or log in to the portal, we process the following mandatory information from you:

  • E-mail address
  • Password
  • First and last name
  • Country/region of residence
  • Log data such as registration date and date and time of the last successful login

We process this data for the purpose of registering and authenticating your account and for the purpose of centralized administration, support and security of your account.

The legal basis for the processing of this data is § 26 para. 1 BDSG or Art. 6 para. 1 lit. f) DSGVO. In the context of initiating an employment relationship, it is necessary for us to receive the data collected from you in the mandatory fields. Our overriding legitimate interest in the log data going beyond this is to ensure the security of the data you provide.

3.3 Candidate profile

As part of creating a candidate profile, you can store the following information about yourself:

  • Resume
  • other documents selected by you
  • Phone and mobile number
  • Address
  • Information about your work experience
  • Information about your school education
  • Information about your language skills
  • Information on certificates/qualifications

We process this data for the purpose of making your candidate profile available to companies from the STIHL Group in order to carry out possible application procedures. In addition, it is possible in individual cases that we process individual data in order to comply with legal requirements or to defend ourselves against legal claims.
Data processing for other purposes can only be considered if the legal requirements pursuant to Art. 6 (4) of the GDPR are met. We will, of course, comply with any information obligations pursuant to Art. 13 (3) DSGVO and Art. 14 (4) DSGVO in this case.

The legal basis for the processing of this data is § 26 para. 1 BDSG or Art. 6 para. 1 lit. f) DSGVO. In the context of the initiation of an employment relationship, it is necessary for us to receive the data collected from you in the mandatory fields. Our overriding legitimate interest with regard to the voluntary data is to obtain a comprehensive impression of the applicants.

3.4 Application procedure

As part of the application for a specific position, the STIHL Group company advertising the position processes the following information from you:

  • all information stored in your candidate profile
  • Position(s) for which you have applied
  • Information about which fields of application you are interested in
  • Entry level
  • Job-related curriculum vitae, if applicable
  • Job-related cover letter, if applicable
  • Job-related references, if applicable
  • Additional job-related documents, if applicable

In addition, depending on the STIHL company, further personal data may be collected from you and processed. You can find more information on this in the data protection information of the individual national companies linked below: 


-    Brazil Data Privacy Statement
-    Germany Data Privacy Statement
-    US Data Privacy Statement


We process this job-related information together with your information from the personal candidate profile to carry out the application process. In addition, it is possible in individual cases that we process individual data in order to comply with legal requirements or to defend ourselves against legal claims.

Data processing for other purposes can only be considered if the legal requirements pursuant to Art. 6 (4) of the GDPR are met. We will, of course, comply with any information obligations pursuant to Art. 13 (3) DSGVO and Art. 14 (4) DSGVO in this case.

The legal basis for the processing of this data is § 26 para. 1 BDSG or Art. 6 para. 1 lit. f) DSGVO. In the context of initiating an employment relationship, it is necessary for us to receive the data collected from you in the mandatory fields. Our overriding legitimate interest with regard to the voluntary data is to obtain a comprehensive impression of the applicants.
You can withdraw individual applications under the "Saved applications" tab. However, this will not delete your candidate profile. If you want to delete your candidate profile, click the "View profile" button and go to "Options" there. Below that, you can delete your profile under the "Settings" menu item.

3.5 Online presence and website optimization

3.5.1 Cookies - General information

In order to make visiting our websites more attractive and to enable the use of certain functions, we use so-called cookies on various pages. These are small text files that are stored on your terminal device. Some of the cookies we use are deleted after the end of the browser session, i.e. after you close your browser (so-called session cookies). Other cookies remain on your end device and enable us or our partner companies to recognize your browser on your next visit (so-called long-term cookies). Cookies cannot be used to access other files on your computer or to determine your e-mail address.

Insofar as we use cookies that are absolutely necessary for the provision of our websites, the legal basis for the processing of personal data using these cookies is Art. 6 (1) lit. f DSGVO.
A processing of personal data by cookies for marketing purposes or for the creation of statistics only takes place if you have given us your consent for this. The legal basis for this is Art. 6 para. 1 lit. a DSGVO.

You can revoke your consent at any time without giving any reason at the following link by adjusting the permitted functionalities.
Cookies are stored on your terminal device and you have full control over their use. By changing the settings of the Internet browser, you can disable or restrict the transfer of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our websites, you may no longer be able to fully use all functions of the websites.

3.5.2 Web analysis with Google Analytics

This website uses Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA ("Google"). The responsible entity for users in the EU/EEA and Switzerland is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, Ireland, 1600. Google Analytics uses cookies that enable an analysis of your use of the website. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.
The STIHL website uses Google Analytics with the extension "anonymize IP". This means that your IP address collected by the Google Analytics cookie is shortened by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area before being transferred to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there.  On behalf of STIHL, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. a DSGVO. You can revoke this consent at any time as described above by adjusting your cookie preferences.

In addition, you can delete already stored cookies at any time in the settings of your browser. If you do this, you may no longer be able to fully use all functions of the websites.
For more information on terms of use and data privacy, please visit www.google.com/analytics/terms/de.html or www.google.com/analytics/terms/de.html.

4. transmission of data

As part of the provision of the STIHL applicant portal, we work together with service providers. In the course of this cooperation, personal data is also transferred. As a rule, the transfer takes place on the basis of a contract processing agreement. 

If we transfer your data to recipients located outside the European Union or the European Economic Area, the data transfer will take place on the basis of an adequacy decision of the EU Commission or on the basis of appropriate safeguards, in particular so-called standard contractual clauses of the EU Commission.


5. deletion of data

We process your data as long as this is necessary for the respective purpose, unless you have effectively objected to the processing of your data.

If there is no active application process, your account including the associated data will be deleted after the country-specific deletion period starting with your last account login. You can find more information on this in the links mentioned in section 3.4. Two weeks before the final deletion of your account, you will be notified of the impending deletion so that you have the opportunity - if desired - to continue to maintain your account by registering again. If you would like to delete your account earlier, you can either do this yourself on the portal or instruct us to do so. In this case, all data of your account will be deleted immediately. The deletion will also affect all applications related to your account, provided they are still being processed.

We generally store your completed applications for the duration of the retention period applicable in the country of the advertised position. In addition to the storage of your application(s) for the applicable retention period by the respective STIHL Group company that has advertised the position, your completed applications can only be accessed by you within your account as long as you have not deleted them. When you delete your account, at the latest, the applications in your account will also be deleted.

6. your rights
6.1 Overview

In addition to the right to revoke the consent you have given to us, you have the following additional rights if the respective legal requirements are met:

  • Right to information about your personal data stored by us according to Art. 15 DSGVO;
  • Right to rectification of inaccurate data or completion of correct data according to Art. 16 DSGVO,
  • Right to delete your data stored by us in accordance with Art. 17 DSGVO insofar as no legal or contractual retention periods or other legal obligations or rights to further storage are to be observed,
  • Right to restrict the processing of your data according to Art. 18 DSGVO,
  • Right to data portability according to Art. 20 DSGVO
  • Right to complain to a supervisory authority.

6.2 Right of objection

Under the conditions of Art. 21 (1) DSGVO, data processing may be objected to for reasons arising from the particular situation of the data subject.

The above general right of objection applies to all processing purposes described in this Privacy Notice that are processed on the basis of Article 6(1)(f) of the GDPR. Unlike the specific right of objection directed at data processing for advertising purposes, we are only obliged under the GDPR to implement such a general objection if you provide us with reasons of overriding importance for doing so.

7. amendments to this declaration

We revise this data protection information when changes are made to this website or when other occasions arise that make this necessary. You will always find the current version on this website. Therefore, you should visit this website regularly to inform yourself about the current status of the data protection information.
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