31396

Administrative Assistant - Quality Dept.

Purpose

As a family-owned company, it’s the people who continue to make STIHL a successful, world-class brand. STIHL is seeking a highly motivated, passionate Administrative Assistant - Quality Dept. to join our Quality Assurance team at STIHL Inc. Headquarters in Virginia Beach, VA!

 

This individual will  support department or area by scheduling, coordinating, and implementing departmental or area activities. They will coordinate and implement operational function of departments or areas. Additionally, they will provide general clerical/administrative support for department or area with respect to such items as tracking expenses, preparing spreadsheets, copying and distributing materials, etc.

 

Position highlights include: 

  • Competitive Compensation  
  • Extensive Benefits, such as health insurance effective within one month of start, multiple bonus opportunities, relocation assistance, 401(k) with company match and PENSION!

 

Job Duties & Responsibilities

  • Coordinates and implements regular administrative projects, such as annual budgets, external communications and mailings, and typing/word processing reports or presentations.
  • Researches, analyzes and prepares reports using departmental data.
  • May compile information from multiple sources; ensures accuracy and prints reports and/or distributes reports as per procedure.
  • Creates presentations using presentation software.
  • Administers regular departmental operations functions, such as generating and distributing documentation, generating and sending correspondence, informing departmental personnel of issues and problems, and processing request for information.
  • Completes and assists in the completion of special projects, such as unscheduled presentations, operational planning, staff communications, etc., by gathering data, formatting into documents, spreadsheets, etc. and generating copies or other media for presentation/distribution.
  • Provides varying levels of secretarial support to department or area in such areas as receiving and distributing incoming mail, answering telephones, greeting visitors, typing/word processing reports or letters, making travel arrangements and preparing expense reports.
  • May perform translations as appropriate and able.
  • Creates new or updates existing spreadsheets and databases that track, record, or analyze operating data.
  • Prints reports, graphs, or similar materials. Arranges appointments, meetings, or other inter-company activities for departmental personnel.
  • May include large group meetings off site, including internal employees and external customers.
  • Maintains accurate schedules of department personnel to ensure smooth and coordinated departmental operation.
  • Maintains appropriate level of office supplies for the department, placing orders for low or missing items.
  • Places work orders with appropriate department or supplier for malfunctioning office machines and equipment.
  • Prepares documentation, such as purchase requisitions, check requests, budgets, etc. for approval.
  • Assists with monitoring departmental activities with respect to established targets. All work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.
  • Performs other related duties as required.

Specifications

  • High School degree or equivalent.
  • Extensive knowledge of Microsoft office software, including Word, Excel, Power Point & Adobe. Knowledge of SAP and Trend applications preferred.
  • 5 years of related experience.
  • Bilingual English/German.


Nearest Major Market: Virginia Beach