39422

Executive Assistant to the President

Purpose

As a family-owned company, it’s the people who continue to make STIHL a successful, world-class brand. We are seeking an Executive Assistant to the President to join our team at STIHL’s corporate headquarters in Virginia Beach!  STIHL offers competitive compensation, extensive benefits, such as health insurance effective within one month of start, multiple bonus opportunities,  401(k) with company match and PENSION!

As the Executive Assistant to the President, this individual will perform administrative and project duties requiring a high degree of integrity, business acumen, confidentiality, and knowledge of organization and its business policies. 

 

Job Duties & Responsibilities

  • Assists with developing and formatting executive level presentations using Microsoft PowerPoint.
  • Compiles and prepares regular or special reports necessitating the selection of data from various sources.
  • Composes correspondence of a general business nature or composes from marginal notes and verbal instruction, the nature of which is frequently highly confidential, important and of all grades and character involving financial, legal, technical and other business terminology.
  • Receives, screens, and relays telephone calls and places outgoing calls.
  • Opens, scans, and sorts executive office mail for importance, urgency and distribution.
  • Acts as a liaison to the President, maintains appointment agenda and keeps executive informed as to commitments.
  • Plans and coordinates specified meetings and events on behalf of the President; arranges meeting and conference schedules as directed and notifies participants.
  • Arranges executive travel itinerary and when necessary makes contact with traveling executive on important or urgent matters.
  • Prepares conference agenda and materials for travel to include reports, files, records, etc.
  • Coordinates and expedites the completion of assigned administrative projects, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
  • Organizes, maintains, and assumes custodial responsibilities for executive's documents, files and records (on a limited basis).
  • Performs translations of German language documents to English, depending on assignment. Acts as Secretary and Treasurer for the STIHL Inc. Donations Committee; collects incoming requests, prepares monthly meeting agenda, processes paperwork based on decisions, and maintains committee budget.
  • Attend business functions during and after normal business hours, as required.
  • Assumes additional related responsibilities as required.

Specifications

  • Bachelor's degree in related discipline or equivalent combination of education and experience 5+ years of related experience.
  • German proficiency required
  • Advanced knowledge of Microsoft software, including Word, Excel, Power Point & Adobe
  • Excellent verbal and written communication skills


Nearest Major Market: Virginia Beach